Legal Notices

Terms & Conditions
Last updated: September 9th, 2025
Welcome to the UNIDOS ERG website and community platform ("Site"). By accessing or using our Site, registering for membership, or participating in our programs, you agree to comply with and be bound by these Terms & Conditions ("Terms"). Please read them carefully.
1. About UNIDOS ERG Collaborative
UNIDOS ERG Collaborative ("UNIDOS," "we," "us," "our") is a national collaborative of Latino Employee Resource Groups in the technology industry. We provide resources, networking opportunities, professional development, and community engagement for Latino professionals and allies in tech.
2. Acceptance of Terms
By using this Site or joining UNIDOS ERG Collaborative, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy. If you do not agree with these Terms, please do not use our Site or services.
3. Membership and Registration
Eligibility: Membership is open to Latino professionals, allies, and supporters in the technology industry.
Registration: To access certain features, you may need to create an account with accurate and current information. You are responsible for maintaining the confidentiality of your account credentials.
Member Responsibilities: Members agree to:

Provide accurate information during registration
Maintain respectful and professional conduct
Comply with all applicable laws and regulations
Respect the intellectual property rights of others

4. Communications and Consent
By joining UNIDOS ERG Collaborative or providing your contact information, you expressly consent to receive communications from us through various channels, including but not limited to:

Email communications regarding events, updates, newsletters, and resources
SMS/text messages for event reminders, urgent updates, and community notifications
WhatsApp messages for community engagement, group discussions, and event coordination
Phone calls for important community matters or membership support

Communication Preferences and Unsubscribing
You may opt out of any or all communications at any time by:
Email us at: hola@unidoserg.com
Please specify in your email which type of communications you wish to unsubscribe from:

Email only
SMS/Text only
WhatsApp only
All communications

We will process your unsubscribe request within 10 business days. Please note that you may still receive transactional or account-related messages necessary for your membership.
5. Acceptable Use
You agree to use our Site and services only for lawful purposes and in accordance with these Terms. You may not:

Use the Site for any illegal or unauthorized purpose
Violate any local, state, national, or international law
Transmit or post any harmful, threatening, abusive, or offensive content
Attempt to gain unauthorized access to our systems or networks
Interfere with or disrupt the Site's functionality
Harvest or collect information about other users without consent
Misrepresent your identity or affiliation with any person or organization

6. Intellectual Property Rights
Our Content: All content on this Site, including text, graphics, logos, images, and software, is the property of UNIDOS ERG or our licensors and is protected by copyright, trademark, and other intellectual property laws.
User Content: By submitting content to our Site or community platforms, you grant UNIDOS a non-exclusive, royalty-free, worldwide license to use, display, and distribute your content for purposes related to our mission and community building.
Restrictions: You may not reproduce, distribute, modify, or create derivative works of our content without express written permission.
7. Privacy and Data Protection
We are committed to protecting your privacy. Our collection, use, and protection of your personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference. By using our Site, you consent to the practices described in our Privacy Policy.
8. Events and Programs
Registration: Event registration may require additional terms and conditions specific to each event.
Conduct: All participants must maintain professional and respectful behavior during events and programs.
Cancellation: We reserve the right to cancel or modify events due to circumstances beyond our control.
9. Third-Party Links and Services
Our Site may contain links to third-party websites or services. UNIDOS ERG Collaborative does not endorse or assume responsibility for the content, privacy policies, or practices of any third-party sites or services. You access them at your own risk.
10. Disclaimers and Limitations of Liability
No Warranties: The Site and services are provided "as is" without warranties of any kind, either express or implied.
Limitation of Liability: To the fullest extent permitted by law, UNIDOS ERG Collaborative shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of the Site or services.
Professional Advice: Content on our Site is for informational purposes only and does not constitute professional advice. Always consult with qualified professionals for specific guidance.
11. Indemnification
You agree to indemnify and hold harmless UNIDOS ERG Collaborative, its officers, directors, employees, and volunteers from any claims, damages, losses, or expenses arising from your use of the Site or violation of these Terms.
12. Termination
We may terminate or suspend your access to the Site and services at any time, with or without cause or notice, for conduct that we believe violates these Terms or is harmful to other users or our community.
You may terminate your membership at any time by contacting us at hola@unidoserg.com.
13. Governing Law and Dispute Resolution
These Terms are governed by the laws of [Insert State/Jurisdiction]. Any disputes arising from these Terms or your use of our Site shall be resolved through binding arbitration in accordance with the rules of the American Arbitration Association.
14. Changes to Terms
We reserve the right to modify these Terms at any time. We will notify users of material changes by:

Posting the updated Terms on our Site with a new "Last updated" date
Sending email notification to registered members
Providing reasonable advance notice when possible

Your continued use of the Site after changes become effective constitutes acceptance of the revised Terms.
15. Severability
If any provision of these Terms is found to be unenforceable or invalid, the remaining provisions will remain in full force and effect.
16. Contact Information
If you have questions about these Terms & Conditions, please contact us:
Email: hola@unidoserg.com
Subject Line: Terms & Conditions Inquiry
Mailing Address:
By using our Site and services, you acknowledge that you have read and understood these Terms & Conditions and agree to be bound by them.
These Terms are effective as of September 9th, 2025 and apply to all users of the UNIDOS ERG website and services.

Last updated: September 9th, 2025

UNIDOS ERG ("UNIDOS," "we," "us," or "our") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website, join our membership, or participate in our programs and services.

1. Information We Collect

Personal Information You Provide

When you register for membership, attend events, or interact with our services, we may collect:

Contact Information: Name, email address, phone number, mailing address
Professional Information: Job title, company name, industry, work experience, LinkedIn profile
Demographic Information: Information about your Latino heritage, cultural background (voluntarily provided)
Communication Preferences: How you prefer to receive updates and notifications
Event Information: Registration details, attendance records, feedback, and photos from events
Payment Information: For paid events or services (processed through secure third-party providers)
Account Information: Username, password, profile information, and preferences

Information Automatically Collected

When you use our website, we automatically collect:

Technical Information: IP address, browser type, device information, operating system
Usage Data: Pages visited, time spent on site, click-through rates, referral sources
Cookies and Tracking: Information stored through cookies, web beacons, and similar technologies

Information from Third Parties

We may receive information about you from:

Social Media Platforms: When you connect your social media accounts or interact with our social content
Partner Organizations: Other ERGs, tech companies, or professional organizations we collaborate with
Event Platforms: Registration and attendance data from third-party event management services

2. How We Use Your Information

We use your information for the following purposes:

Membership Services

Process membership registrations and maintain member accounts
Provide access to member-only resources and benefits
Facilitate networking and professional connections within our community

Communications

Send newsletters, event invitations, and community updates via email
Send SMS/text messages for event reminders and urgent community notifications
Facilitate WhatsApp group communications and community discussions
Respond to your inquiries and provide customer support

Events and Programs

Organize and manage events, workshops, and professional development programs
Send event confirmations, reminders, and follow-up communications
Collect feedback to improve our services and programs

Community Building

Create member directories and networking opportunities
Showcase member achievements and success stories (with consent)
Analyze engagement to improve our community offerings

Legal and Administrative

Comply with legal obligations and protect our rights
Prevent fraud and ensure the security of our platform
Enforce our Terms & Conditions and community guidelines

3. How We Share Your Information

We respect your privacy and only share your information in ways that support the mission of UNIDOS ERG Collaborative. Specifically, we may share your information in the following circumstances:

Member Spotlights and Success Stories: Only with your explicit permission, we may feature your story on our website, newsletters, or social channels.
Networking Introductions Between Members: When requested, we may connect you with other members to facilitate professional opportunities.
Sharing Professional Achievements: With your consent, we may highlight your accomplishments in marketing materials, reports, or events.
With Our Partners: We may share limited information with trusted partners who help us deliver services, events, or communications to our members. Partners are required to use your information only for the purposes agreed with UNIDOS ERG Collaborative which may include their independent marketing.
Legal Requirements: We may disclose information when required by law, regulation, or valid legal process.

Service Providers

We work with trusted third-party service providers who help us operate our platform:

Email Marketing: Mailchimp, Constant Contact, or similar platforms
Event Management: Eventbrite, Zoom, or other event platforms
Website Hosting: Web hosting and technical service providers
Analytics: Google Analytics and social media analytics tools
Payment Processing: Stripe, PayPal, or other secure payment processors

All service providers are contractually required to protect your information and use it only for specified purposes.

Legal Requirements

We may disclose your information when required by law or to:

Comply with legal processes, court orders, or government requests
Protect the rights, property, or safety of UNIDOS, our members, or others
Prevent fraud or investigate potential violations of our Terms

Business Transfers

In the unlikely event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction.

4. Your Privacy Rights and Choices

Communication Preferences

You can control how we communicate with you:

Email: Use unsubscribe links in emails or contact hola@unidoserg.com
SMS/Text: Reply "STOP" to any text message or email us your preferences
WhatsApp: Leave groups directly or request removal via hola@unidoserg.com
All Communications: Email hola@unidoserg.com to opt out completely

Account Management

You have the right to:

Access: Request a copy of the personal information we have about you
Update: Correct or update your personal information through your account or by contacting us
Delete: Request deletion of your account and personal information (subject to legal retention requirements)
Portability: Request a copy of your data in a portable format

Marketing and Analytics

Opt-out of Marketing: Unsubscribe from promotional communications while still receiving essential account information
Cookie Controls: Manage cookie preferences through your browser settings
Analytics Opt-out: Use browser tools or contact us to opt out of analytics tracking

5. Data Security and Protection

We implement appropriate security measures to protect your personal information:

Technical Safeguards

Secure Socket Layer (SSL) encryption for data transmission
Regular security assessments and updates
Restricted access to personal information on a need-to-know basis
Secure hosting with reputable service providers

Administrative Safeguards

Employee training on privacy and data protection
Confidentiality agreements with all team members and volunteers
Regular review and update of privacy practices
Incident response procedures for potential data breaches

Physical Safeguards

Secure storage of any physical documents containing personal information
Controlled access to facilities where personal information is stored

6. Data Retention

We retain your information for as long as necessary to:

Maintain your membership and provide services
Comply with legal obligations
Resolve disputes and enforce our agreements

Retention Periods:

Active Members: Information retained while membership is active plus 3 years after termination
Event Participants: Registration and attendance data retained for 5 years for historical records
Marketing Communications: Contact information retained until you unsubscribe
Financial Records: Payment information retained for 7 years for tax and legal purposes

7. International Data Transfers

UNIDOS primarily operates within the United States. If we transfer information internationally, we ensure appropriate safeguards are in place to protect your privacy rights.

8. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If we discover we have collected information from a child under 18, we will delete it immediately.

9. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act:

Right to Know: Request information about the categories and specific pieces of personal information we collect
Right to Delete: Request deletion of your personal information
Right to Opt-Out: Opt out of the sale of personal information (Note: UNIDOS does not sell personal information)
Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights

To exercise these rights, contact us at hola@unidoserg.com with "California Privacy Request" in the subject line.

10. European Privacy Rights (GDPR)

If you are located in the European Union, you have rights under the General Data Protection Regulation:

Legal Basis: We process your information based on consent, legitimate interests, or contract performance
Data Protection Officer: Contact hola@unidoserg.com for data protection inquiries
Supervisory Authority: You have the right to lodge a complaint with your local data protection authority

11. Cookies and Tracking Technologies

We use cookies and similar technologies to:

Remember your preferences and settings
Analyze website traffic and user behavior
Improve our website functionality and user experience
Provide personalized content and recommendations

Types of Cookies We Use:

Essential Cookies: Necessary for website functionality
Performance Cookies: Help us understand how visitors interact with our site
Functional Cookies: Remember your preferences and settings
Marketing Cookies: Used to deliver relevant advertisements and track campaign effectiveness

You can control cookies through your browser settings, but disabling certain cookies may affect site functionality.

12. Third-Party Links and Services

Our website may contain links to third-party websites or integrate with external services (social media, event platforms, etc.). This Privacy Policy does not apply to third-party sites or services. We encourage you to review the privacy policies of any third-party sites you visit.

13. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by:

Posting the updated policy on our website with a new "Last updated" date
Sending email notification to registered members
Providing prominent notice on our website for significant changes

Your continued use of our services after the effective date of changes constitutes acceptance of the updated Privacy Policy.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:

Email: hola@unidoserg.com
Subject Line: Privacy Policy Inquiry

Response Time: We will respond to your inquiry within 10 business days.

Your privacy is important to us, and we are committed to protecting your personal information while building a strong, supportive community for Latino professionals in technology.

This Privacy Policy is effective as of September 9th, 2025 and applies to all users of UNIDOS ERG's website and services.